How to Run Effective Remote Board Meetings
https://boardmeeting.fr/2022/06/08/how-to-run-effective-remote-board-meetings/
In a remote location it is difficult to keep everyone interested. Board members who have attended face-to-face meetings may be unable to connect with colleagues and be active participants. There are some best practices to run effective virtual meetings.
Make sure that the technology used to conduct meetings is simple to use and secure. A well-organized, clear agenda will keep meetings on schedule and productive. It is crucial to involve board members in the agenda-setting process and to distribute it ahead of time. This can be done through a board portal that allows participants to review information, add points and participate in the meeting before the meeting.
It’s crucial that the chair gets everyone back to the topic when a discussion gets off-topic. It is also important for the chair to invite those who have not spoken so that discussions are well rounded and aren’t dominated by key voices. Transition slides can be used to help facilitate the discussion. They could include the agenda for the consent along with the action items as well as the financial statements.
Breaks in the meeting will increase the engagement levels, particularly when they are accompanied by trust-building activities like small group discussions, or partnering with board members for peer mentoring sessions. It’s also important to provide feedback opportunities, whether that be in the form of anonymous surveys or discussions after the meeting. These can aid in supporting board members in their transition to the virtual format. Written minutes that document the meeting’s discussion and decision-making are vital to ensure the smooth running of your remote board.
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